Project management is a carefully planned and an organized effort which is made to achieve the project objectives. The project management process includes – defining the objectives of the projects and assigning tasks in order to achieve the project objectives. The project is a success if there is clearly defined task priorities, clear expectations and roles, organization’s growth, teamwork, team motivation and team development. The project manager’s role is not just to lead the project team, but also requires many organizational skills and characteristics such as – effective communication, team building skills, problem solving skills and the interpersonal skills.
The project manager has the responsibility from the start of the project, planning, controlling and execution of the project. The project managers have to meet the deadlines in a more organized and effective way. If the three P’s of the project management are under control, this means that the project is on the track. The three P’s of project management are:
1. Project Scope And Planning: Project planning involves the project scope which includes determining the list of specified project goals, tasks, costs and timelines. The project scope is the description of the work required for completing the project objectives. The project is a success when the project managers work on the details of the project scope.
The scope of the project deals with the work required for creating the project deliverable. Here are some purposes of the project scope management:
- It identifies the organizational needs of the project.
- It clearly defines the work required to meet the project objectives.
- It determines what work is not a part of the project objectives.
- It serves as a control mechanism too for keeping the project on the track.
- It serves as the base for project planning.
Based on the project team and their past project experiences, the project scope can be worked out in detail. The project planning is done by using the work breakdown structure. It is used as an input to 5 planning process – cost estimating, cost budgeting, resource allocation, tasks assignments and risk management planning.
2. Process: Every project is unique and it is essential to have the best team members selected for the project team. However, there is no standard process for running the projects. But, the projects can be managed in an almost similar manner and the project managers can work out the process with the project team. The project managers can utilize the repeated processes leading to a successful implementation of the project. They list down the details of the past projects that the project team has undergone in the past few years and categorize them accordingly. One of the categories is selected and gone through the whole process of working on the project. The challenges to be faced during the entire duration of the project is listed in detail. Finally, the project managers use their skills and knowledge to incorporate the standard project management processes.
3. People: People are one of the important factors that determines the success of the project. Many a times the people are the main cause of the project failure. So, to have the best team members selected for the project team is essential and the team must work together rather than working as individuals. The project managers take the leadership in guiding the project team to work together in symmetry for accomplishing the project objectives.
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