{"id":88484,"date":"2023-04-27T22:48:27","date_gmt":"2023-04-28T04:18:27","guid":{"rendered":"https:\/\/www.whizlabs.com\/blog\/?p=88484"},"modified":"2023-08-21T04:07:12","modified_gmt":"2023-08-21T09:37:12","slug":"ms-700-exam-ms-teams-analytics-and-reporting","status":"publish","type":"post","link":"https:\/\/www.whizlabs.com\/blog\/ms-700-exam-ms-teams-analytics-and-reporting\/","title":{"rendered":"How to optimize organization usage of Microsoft Teams through analytics and reporting"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">In the digital world, remote work becomes increasingly prevalent, and the need for efficient communication and collaboration tools lies more important than ever.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But admins may come up with questions like how to leverage team potential in remote working. To achieve this, Microsoft Teams has emerged as a leading platform for bringing collaboration, enabling teams to communicate, collaborate, and manage projects from anywhere.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Microsoft teams also come up with certain features to solve this concern. Yes! The optimization of usage can be achieved through Microsoft Teams analytics and reporting. By analyzing key data points, you can get valuable insights into how the organization has been using Teams and take data-driven decisions to improve productivity, efficiency, and overall performance.<\/span><\/p>\n<p>To clear the <a href=\"https:\/\/www.whizlabs.com\/ms-700-managing-microsoft-teams\/\" target=\"_blank\" rel=\"noopener\">MS-700 <\/a><a href=\"https:\/\/www.whizlabs.com\/ms-700-managing-microsoft-teams\/\" target=\"_blank\" rel=\"noopener\">exam<\/a>, you must obtain skills and knowledge in <span style=\"font-weight: 400;\">Microsoft Teams analytics and reporting. And thus developing skills in this domain is of foremost importance.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In this blog, we explore how admins can make the best use of <a href=\"https:\/\/www.whizlabs.com\/microsoft-certifications\/\" target=\"_blank\" rel=\"noopener\">Microsoft Teams<\/a> analytics and reporting to stay on top in Microsoft Teams optimized usage.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Let\u2019s dig in!<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_76 ez-toc-wrap-left counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #ea7e02;color:#ea7e02\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #ea7e02;color:#ea7e02\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.whizlabs.com\/blog\/ms-700-exam-ms-teams-analytics-and-reporting\/#Microsoft_Teams_Analytics_Challenges\" >Microsoft Teams Analytics Challenges<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.whizlabs.com\/blog\/ms-700-exam-ms-teams-analytics-and-reporting\/#Step-by-step_guidance_on_analytics_and_reporting_in_Microsoft_Teams_Admin_Center\" >Step-by-step guidance on analytics and reporting in Microsoft Teams Admin Center<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.whizlabs.com\/blog\/ms-700-exam-ms-teams-analytics-and-reporting\/#How_to_access_the_user_data_in_the_report\" >How to access the user data in the report?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.whizlabs.com\/blog\/ms-700-exam-ms-teams-analytics-and-reporting\/#Who_has_the_access_to_view_the_reports_in_Microsoft_teams\" >Who has the access to view the reports in Microsoft teams?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.whizlabs.com\/blog\/ms-700-exam-ms-teams-analytics-and-reporting\/#What_are_the_activity_reports_available_in_the_Microsoft_Teams_Admin_Center\" >What are the activity reports available in the Microsoft Teams Admin Center?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.whizlabs.com\/blog\/ms-700-exam-ms-teams-analytics-and-reporting\/#FAQs\" >FAQs<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.whizlabs.com\/blog\/ms-700-exam-ms-teams-analytics-and-reporting\/#Summary\" >Summary<\/a><\/li><\/ul><\/nav><\/div>\n<h3><span class=\"ez-toc-section\" id=\"Microsoft_Teams_Analytics_Challenges\"><\/span><span style=\"font-weight: 400;\">Microsoft Teams Analytics Challenges<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">A large user base creating teams, having meetings, and exchanging papers and connections both internally and externally are necessary for successful Teams adoption. The majority of organizations will wish to promote this as much as they can.It can enable teamwork and communication to flourish, increasing productivity. However, increased Team activity also entails increased security, governance, and compliance issues.<\/span><\/p>\n<blockquote><p>Also Read: Study Guide for <a href=\"https:\/\/www.whizlabs.com\/blog\/ms-700-exam-study-guide\/\" target=\"_blank\" rel=\"noopener\">MS-700 Exam<\/a>: Managing Microsoft Teams<\/p><\/blockquote>\n<p><span style=\"font-weight: 400;\">Due to the high volume of user activity, simple problems, like a team going dormant because its owner is an orphaned account, can easily turn into far more major difficulties if they are not swiftly discovered and resolved. It&#8217;s crucial to monitor constantly.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To ensure that your Team&#8217;s infrastructure is maintained optimally, Microsoft, fortunately, offers a multitude of use metrics and analytics. But even this can be intimidating. so,\u00a0 all you need to know is how to monitor and manage Team data.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Step-by-step_guidance_on_analytics_and_reporting_in_Microsoft_Teams_Admin_Center\"><\/span><span style=\"font-weight: 400;\">Step-by-step guidance on analytics and reporting in <\/span><span style=\"font-weight: 400;\">Microsoft Teams Admin Center<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The Microsoft 365 Reports dashboard contains the overview of the activity across the products in your organization. It gives you a granular insight into the activities for each product. You can also utilize <a href=\"https:\/\/learn.microsoft.com\/en-us\/microsoft-365\/admin\/activity-reports\/activity-reports?view=o365-worldwide\" target=\"_blank\" rel=\"noopener\">the Reports overview topic<\/a><\/span><span style=\"font-weight: 400;\">\u00a0to obtain that information on the insights of an organization.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The updated microsoft teams reporting usage provides information on user activity in Teams, such as the number of active users, channels, and messages. By utilizing those data, you can quickly see how many users in your organization are using Microsoft Teams to communicate and collaborate. It also contains other Team specific activities, such as active guests, meetings, and messages.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Having unique and extravagant features, Microsoft teams provide key insights with the usage of best analytics for the optimization of the teams in an effective way.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And thus Admins achieve collaboration, integration, and productivity within their organization more effectively just by examining the <\/span><span style=\"font-weight: 400;\">Microsoft Teams reporting usage<\/span><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Collaboration of effective teams levels up the productivity of an organization, but it significantly increases the security risks and threats. Microsoft teams Monitoring can be crucial to detect accidental data leakage, accessing confidential files, and data breaches while getting a collaboration with external users.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can find Microsoft Teams reporting usage reports in various places. So you just need to visit:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Microsoft Teams Admin Center\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Microsoft Teams Client<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Power BI\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">But here, we are getting analytical reports through the Microsoft Teams app. It allows users to view analytics for the teams and channels they belong to.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To do the analytics and reporting activity in teams, you can follow the step by step as listed below in the <\/span><span style=\"font-weight: 400;\">Microsoft Teams admin center<\/span><span style=\"font-weight: 400;\">:<\/span><\/p>\n<p><b>Step 1<\/b><span style=\"font-weight: 400;\">: Open the <\/span><a href=\"https:\/\/admin.teams.microsoft.com\/\" target=\"_blank\" rel=\"nofollow noopener\"><span style=\"font-weight: 400;\">Microsoft Teams Admin center.<\/span><\/a><\/p>\n<p><b>Step 2<\/b><span style=\"font-weight: 400;\">: In the Microsoft teams, navigate to Microsoft Teams analytics and reporting.<\/span><\/p>\n<figure id=\"attachment_88490\" aria-describedby=\"caption-attachment-88490\" style=\"width: 1128px\" class=\"wp-caption aligncenter\"><img decoding=\"async\" class=\"wp-image-88490 size-full\" src=\"https:\/\/www.whizlabs.com\/blog\/wp-content\/uploads\/2023\/04\/Report-dashboard-Ms-Teams.webp\" alt=\"Report dashboard-Ms Teams\" width=\"1128\" height=\"756\" srcset=\"https:\/\/www.whizlabs.com\/blog\/wp-content\/uploads\/2023\/04\/Report-dashboard-Ms-Teams.webp 1128w, https:\/\/www.whizlabs.com\/blog\/wp-content\/uploads\/2023\/04\/Report-dashboard-Ms-Teams-300x201.webp 300w, https:\/\/www.whizlabs.com\/blog\/wp-content\/uploads\/2023\/04\/Report-dashboard-Ms-Teams-1024x686.webp 1024w, https:\/\/www.whizlabs.com\/blog\/wp-content\/uploads\/2023\/04\/Report-dashboard-Ms-Teams-768x515.webp 768w, https:\/\/www.whizlabs.com\/blog\/wp-content\/uploads\/2023\/04\/Report-dashboard-Ms-Teams-150x101.webp 150w\" sizes=\"(max-width: 1128px) 100vw, 1128px\" \/><figcaption id=\"caption-attachment-88490\" class=\"wp-caption-text\">www.microsoft.com<\/figcaption><\/figure>\n<p style=\"text-align: left;\"><span style=\"font-weight: 400;\">After that, you must locate the Microsoft Teams admin center because this is where your usage information can be accessed. You must visit the \u00a0Microsoft 365 admin center online if you have a Microsoft 365 subscription to find this. Navigate the Teams admin centers area after signing in with your admin account information. It might be necessary to scroll down and select show all.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">While accessing the reports in the Microsoft Teams admin center needs certain privileges and it may either be global admin, global reader, or Teams service admin privilege.\u00a0<\/span><\/p>\n<figure id=\"attachment_88487\" aria-describedby=\"caption-attachment-88487\" style=\"width: 884px\" class=\"wp-caption aligncenter\"><img decoding=\"async\" class=\"wp-image-88487 size-full\" src=\"https:\/\/www.whizlabs.com\/blog\/wp-content\/uploads\/2023\/04\/Team-usage.webp\" alt=\"microsoft-teams-admin-center\" width=\"884\" height=\"505\" srcset=\"https:\/\/www.whizlabs.com\/blog\/wp-content\/uploads\/2023\/04\/Team-usage.webp 884w, https:\/\/www.whizlabs.com\/blog\/wp-content\/uploads\/2023\/04\/Team-usage-300x171.webp 300w, https:\/\/www.whizlabs.com\/blog\/wp-content\/uploads\/2023\/04\/Team-usage-768x439.webp 768w, https:\/\/www.whizlabs.com\/blog\/wp-content\/uploads\/2023\/04\/Team-usage-150x86.webp 150w\" sizes=\"(max-width: 884px) 100vw, 884px\" \/><figcaption id=\"caption-attachment-88487\" class=\"wp-caption-text\">www.microsoft.com<\/figcaption><\/figure>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Teams usage reports in the Microsoft Teams admin center furnish detailed data on how Microsoft Teams has been used in your organization.\u00a0\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Admins can utilize these teams reports to know the usage patterns, predict the trends, and track the usage of Teams over time.\u00a0\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Admins also can be able to customize columns and date ranges to carry out the classification in a better way.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Further, the report has been exported into a .csv file to carry out further analysis.\u00a0\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Under usage reports in the Microsoft 365 admin center, admins can be able to generate reports on Apppopps usage, PSTN blocked users, Teams device usage, Teams live event usage, Teams usage, Teams user activity, virtual appointments usage, information protection license, and audio-conferencing dial-out usage over the past 180 days.\u00a0\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">The data that are available in Microsoft\u00a0teams reporting usage such as:<\/span><\/p>\n<p><b>Teams App Usage Report<\/b><span style=\"font-weight: 400;\"> \u2013It can be used for knowing the apps installed, and number of active users and to know the teams using the application and inactive accounts. This report can be mainly used to know where the different applications have been used and provide depth insights into data used per application.<\/span><\/p>\n<figure id=\"attachment_88488\" aria-describedby=\"caption-attachment-88488\" style=\"width: 632px\" class=\"wp-caption aligncenter\"><img decoding=\"async\" class=\"wp-image-88488 size-full\" src=\"https:\/\/www.whizlabs.com\/blog\/wp-content\/uploads\/2023\/04\/channel-usage.webp\" alt=\"microsoft-teams-admin-center\" width=\"632\" height=\"281\" srcset=\"https:\/\/www.whizlabs.com\/blog\/wp-content\/uploads\/2023\/04\/channel-usage.webp 632w, https:\/\/www.whizlabs.com\/blog\/wp-content\/uploads\/2023\/04\/channel-usage-300x133.webp 300w, https:\/\/www.whizlabs.com\/blog\/wp-content\/uploads\/2023\/04\/channel-usage-150x67.webp 150w\" sizes=\"(max-width: 632px) 100vw, 632px\" \/><figcaption id=\"caption-attachment-88488\" class=\"wp-caption-text\">www.microsoft.com<\/figcaption><\/figure>\n<p><b>Teams PSTN Blocked Users Report<\/b><span style=\"font-weight: 400;\"> \u2013 In this report, blocked users from making PSTN (Public Switched Telephone Network) calls in Teams can be gathered. And also it helps to analyze why users get blocked from making the PSTN calls in the Microsoft teams.<\/span><\/p>\n<p><b>Teams PSTN Minute and SMS Pools Report <\/b><span style=\"font-weight: 400;\">\u2013 This report generates details on PSTN calling and SMS in the organization on the basis of the number of minutes utilized during the present month can be collected.<\/span><\/p>\n<p><b>Teams PSTN and SMS Usage Report (Preview)<\/b><span style=\"font-weight: 400;\"> \u2013 With this help of preview, Microsoft Admins can be able to find details on time period(in minutes) that the users spent in inbound and outbound PSTN calls and SMS activity in the organization. By obtaining the insights on PSTN usage can help the Microsoft Teams administrator to plan and make the right decisions.\u00a0<\/span><\/p>\n<p><b>Teams Live Event Usage Report \u2013 <\/b><span style=\"font-weight: 400;\">Admins can gain clear metrics on the number of live events held in the organization from this report. Additional info on event status, starting time, views, recording setting, and more can be obtained.\u00a0<\/span><\/p>\n<p><b>Teams Information Protection License Report \u2013 This report clearly <\/b><span style=\"font-weight: 400;\">provides key insights on team usage on Microsoft Graph APIs. And also they get details on the net number of change notification events that are triggered by a user.\u00a0<\/span><\/p>\n<p><b>Teams Virtual Appointments Usage Report \u2013 You can be able to get <\/b><span style=\"font-weight: 400;\">detailed info on virtual appointments scheduled with usage of bookings app, and Electronic Health Records (EHR).In addition, metrics such as duration of an appointment, lobby wait time, start time, details of the attendees\u2019 etc. can be obtained.<\/span><\/p>\n<p><b>Teams Audio Conferencing Dial-Out Usage Report \u2013 <\/b><span style=\"font-weight: 400;\">Admins can be able to fetch the details on the dollars spent for audio-conferencing dial-out service. Apart from this, cost tab, minutes of usage and dial out calls data also obtained.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In this, three kinds of analytics were obtained from Microsoft Teams clients that includes,\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Per-team analytics\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Per-channel analytics\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Cross-team analytics<\/span><\/li>\n<\/ul>\n<p><b>Per-team Analytics<\/b><\/p>\n<p><span style=\"font-weight: 400;\">In the per-team analytics, you can view user usage statistics mainly for one team.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To carry out analytics, you should follow the below steps:<\/span><\/p>\n<p><span style=\"font-weight: 400;\"><strong>Step 1:<\/strong> Open Microsoft Teams.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"><strong>Step 2:<\/strong> Pick any team you want and navigate to More options (\u2026) and then select Manage team.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"><strong>Step 3:<\/strong> Click the Analytics tab and input the required time period.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">By means of Per-team analytics, you can analyze the following data:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Get the summary of users, apps, and meetings in a specific team.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">You can be able to get data on team engagement level such as the number of posts, replies, mentions, reactions<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Able to get information on active users, inactive users, internal users, and guests<\/span><\/li>\n<\/ul>\n<p><b>Per-channel Analytics\u00a0<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Per-channel analytics helps to know the user\u2019s usage information for a specific channel.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The per-channel analytics can be enabled by following illustrated steps:<\/span><\/p>\n<p><span style=\"font-weight: 400;\"><strong>Step 1:<\/strong> Open Microsoft Teams.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"><strong>Step 2:<\/strong> Pick the channel as per your wish.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"><strong>Step 3:<\/strong> Navigate to More options (\u2026) and then click on Manage Channel and followed by clicking the Analytics icon.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With Per-Channel analytics, you can be able to\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Fetch users and applications that can be added to the channel.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">You can be able to detect the channel\u2019s engagement level such as the number of posts, replies, mentions, and reactions made.\u00a0<\/span><\/li>\n<\/ul>\n<p><b>Cross-team Analytics<\/b><\/p>\n<p><span style=\"font-weight: 400;\">In cross-team analytics, users can be able to see the data usage for all the teams they belong to.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\"><strong>Step 1:<\/strong> In Microsoft Teams, go to the bottom of the teams\u2019 list and click the gear icon. <\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\"><strong>Step 2:\u00a0<\/strong> Click on Analytics to view the Cross-team analytics of your organization.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can know the number of active users, people, guests, posts, and replies across all the teams in the organization with help of this analytics type.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"How_to_access_the_user_data_in_the_report\"><\/span><span style=\"font-weight: 400;\">How to access the user data in the report?<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">In the teams, the user data is in hidden mode by default and thus the user can see the data in the below-shown format:<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To unhide those data, the global administrator can make that change in the microsoft teams admin center.And global admin can do this practice only if the organization allows for it. And it can be achieved by following the below steps:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">In the Microsoft teams admin center, go to the Settings and then click on the Org Settings &gt; Services page<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Select the Reports<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Uncheck the statement Display concealed user, group, and site names in all reports, and then save the changes made<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Who_has_the_access_to_view_the_reports_in_Microsoft_teams\"><\/span><span style=\"font-weight: 400;\">Who has the access to view the reports in Microsoft teams?<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">People who have the access to view the reports such as:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Global admins<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Exchange admins<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">SharePoint admins<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Skype for Business admins<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Global reader (with no user details)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Usage Summary Reports reader (with no user details)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reports reader<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Teams Administrator<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Teams Communications Administrator<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">User Experience Success Manager (with no user details)<\/span><\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"What_are_the_activity_reports_available_in_the_Microsoft_Teams_Admin_Center\"><\/span><span style=\"font-weight: 400;\">What are the activity reports available in the Microsoft Teams Admin Center?<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Without a doubt, there is a lot of material here that has to be absorbed. And you will probably need multiple of these reports at once, whether you&#8217;re utilising Microsoft Teams Analytics to increase user engagement, educate governance policies, or monitor external sharing and guest access.\u00a0<\/span><\/p>\n<figure id=\"attachment_88605\" aria-describedby=\"caption-attachment-88605\" style=\"width: 1128px\" class=\"wp-caption aligncenter\"><img decoding=\"async\" class=\"wp-image-88605 size-full\" src=\"https:\/\/www.whizlabs.com\/blog\/wp-content\/uploads\/2023\/04\/Report-dashboard-Ms-Teams-1.webp\" alt=\"microsoft-teams-admin-center\" width=\"1128\" height=\"756\" srcset=\"https:\/\/www.whizlabs.com\/blog\/wp-content\/uploads\/2023\/04\/Report-dashboard-Ms-Teams-1.webp 1128w, https:\/\/www.whizlabs.com\/blog\/wp-content\/uploads\/2023\/04\/Report-dashboard-Ms-Teams-1-300x201.webp 300w, https:\/\/www.whizlabs.com\/blog\/wp-content\/uploads\/2023\/04\/Report-dashboard-Ms-Teams-1-1024x686.webp 1024w, https:\/\/www.whizlabs.com\/blog\/wp-content\/uploads\/2023\/04\/Report-dashboard-Ms-Teams-1-768x515.webp 768w, https:\/\/www.whizlabs.com\/blog\/wp-content\/uploads\/2023\/04\/Report-dashboard-Ms-Teams-1-150x101.webp 150w\" sizes=\"(max-width: 1128px) 100vw, 1128px\" \/><figcaption id=\"caption-attachment-88605\" class=\"wp-caption-text\">www.microsoft.com<\/figcaption><\/figure>\n<p><span style=\"font-weight: 400;\">The activity reports retained in the admin center will include Microsoft Browser usage, email activity, email app usage, <\/span><span style=\"font-weight: 400;\">Mailbox usage<\/span><span style=\"font-weight: 400;\">, <\/span><span style=\"font-weight: 400;\">Active Users<\/span><span style=\"font-weight: 400;\">, <\/span><span style=\"font-weight: 400;\">Microsoft 365 groups<\/span><span style=\"font-weight: 400;\">, <\/span><span style=\"font-weight: 400;\">OneDrive for Business user activity<\/span><span style=\"font-weight: 400;\">, <\/span><span style=\"font-weight: 400;\">SharePoint site usage<\/span><span style=\"font-weight: 400;\">, <\/span><span style=\"font-weight: 400;\">Microsoft Teams device usage<\/span><span style=\"font-weight: 400;\"> and so on.<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"FAQs\"><\/span><span style=\"font-weight: 400;\">FAQs<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><b>How to optimize MS Teams performance?<\/b><\/p>\n<p><span style=\"font-weight: 400;\">The following are the ways that can be followed to optimize the Microsoft teams performance and they may include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Disable the GPU Hardware Acceleration<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Disable the Teams add-ins in Outlook<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Delete Microsoft Teams Cache<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Update Teams application<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Removing the cache from an Internet browser<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Using the keyboard shortcuts<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Managing the channels smartly<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Managing the Teams notifications<\/span><\/li>\n<\/ul>\n<p><b>Why is Microsoft Teams effective?<\/b><\/p>\n<p><span style=\"font-weight: 400;\">After the rise of Microsoft teams, communication becomes clearer by creating group chats where the team members of your organization can communicate directly with each other as well as by using the channels. Channels can allow you to keep the conversations in an organized manner by just specifying topics and projects.<\/span><\/p>\n<p><b>How do you use Teams most effectively?<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Teams can be utilised effectively in the following ways:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Avoiding duplicate team names<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">For naming conventions<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Usage of chats for one-to-one messages and general channels for collaboration<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Making important groups in private manner to make the team focus on their work<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Setting up teams for each project<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Familiarize your team with the Folders and Files<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">For setting Notifications<\/span><\/li>\n<\/ul>\n<p><strong>How Microsoft 365 Admin Center is used and how to use it?<\/strong><\/p>\n<p><span style=\"font-weight: 400;\">The Microsoft 365 admin center can manage user accounts, emails, configure the Microsoft Office 365 cloud environment, control statistics, and more. Learn how to use the <\/span><a href=\"https:\/\/www.whizlabs.com\/blog\/microsoft-365-admin-center-guide\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Microsoft 365 admin center<\/span><\/a><span style=\"font-weight: 400;\"> through our guide.<\/span><\/p>\n<p><strong>How does Microsoft Teams Analytics and Reporting help an organization\u2019s teams optimize?<\/strong><\/p>\n<p><span style=\"font-weight: 400;\">It helps organizations by providing valuable insights, user behaviors, and overall usage metrics which helps organizations to make decisions and enhance productivity.\u00a0<\/span><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Summary\"><\/span><span style=\"font-weight: 400;\">Summary<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Hope this blog provides step-by-step procedures on how to carry out analytics and reporting in the teams effectively.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Utilizing analytics and reporting features in Microsoft Teams is a powerful way to optimize your organization&#8217;s usage and pass MS-700 exam. By implementing these kinds of best practices, you can enjoy the whole benefits of Microsoft Teams and make your organization successful in today&#8217;s remote work environment.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you have any questions or doubts about this blog, please feel free to comment us!<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>In the digital world, remote work becomes increasingly prevalent, and the need for efficient communication and collaboration tools lies more important than ever.\u00a0 But admins may come up with questions like how to leverage team potential in remote working. To achieve this, Microsoft Teams has emerged as a leading platform for bringing collaboration, enabling teams to communicate, collaborate, and manage projects from anywhere.\u00a0 Microsoft teams also come up with certain features to solve this concern. Yes! The optimization of usage can be achieved through Microsoft Teams analytics and reporting. By analyzing key data points, you can get valuable insights into 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Digari","author_link":"https:\/\/www.whizlabs.com\/blog\/author\/dharmendrawhizlabs-com\/"},"uagb_comment_info":1,"uagb_excerpt":"In the digital world, remote work becomes increasingly prevalent, and the need for efficient communication and collaboration tools lies more important than ever.\u00a0 But admins may come up with questions like how to leverage team potential in remote working. To achieve this, Microsoft Teams has emerged as a leading platform for bringing collaboration, enabling teams&hellip;","_links":{"self":[{"href":"https:\/\/www.whizlabs.com\/blog\/wp-json\/wp\/v2\/posts\/88484","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.whizlabs.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.whizlabs.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.whizlabs.com\/blog\/wp-json\/wp\/v2\/users\/223"}],"replies":[{"embeddable":true,"href":"https:\/\/www.whizlabs.com\/blog\/wp-json\/wp\/v2\/comments?post=88484"}],"version-history":[{"count":16,"href":"https:\/\/www.whizlabs.com\/blog\/wp-json\/wp\/v2\/posts\/88484\/revisions"}],"predecessor-version":[{"id":90614,"href":"https:\/\/www.whizlabs.com\/blog\/wp-json\/wp\/v2\/posts\/88484\/revisions\/90614"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.whizlabs.com\/blog\/wp-json\/wp\/v2\/media\/88609"}],"wp:attachment":[{"href":"https:\/\/www.whizlabs.com\/blog\/wp-json\/wp\/v2\/media?parent=88484"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.whizlabs.com\/blog\/wp-json\/wp\/v2\/categories?post=88484"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.whizlabs.com\/blog\/wp-json\/wp\/v2\/tags?post=88484"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}